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Forum Facilitator

Job Title: Forum Facilitator
Reporting to: Programs & Development Manager
Location: Montreal or Toronto (remote, flexible work)
Appointment Term: 4 days/week March 1st 2021 – April 2nd 2021
Contract Fee: $3,500
Application Deadline: Thursday Feb. 25, 11:59pm (Interviews to be held on a rolling basis starting Tuesday Feb. 23rd until Friday Feb. 26th)


The Silk Road Institute aims to create and promote captivating and professional artistic and cultural programming that fosters cross-cultural dialogue and strengthens Muslim representation, visibility, and contributions within the Canadian cultural mosaic. Our vision is a visible and representative Canadian Muslim artistic and cultural presence that promotes understanding of rich and diverse perspectives.


Silk Road Institute is hiring a Forum Facilitator to plan, coordinate and execute all aspects of an online conversation series centred on the experiences of newcomers in Canada. The panel discussions, held over several days, will be centred on the experiences and challenges that newcomers face in Canada, the ways in which various organizations and individuals have worked together to alleviate some of these hurdles, and the challenges ahead.

An ideal candidate would have proven experience and success in planning and executing a variety of conferences and seminars on similar topics, and have a familiarity with newcomer and settlement organizations. They should possess strong communication and organizational skills, with the ability to work independently.


Research and suggest speakers for panels based on their experience and expertise;

● Manage all communication with speakers, from sending invitation to the wrap-up stage of the project;

● Craft copy for the website, newsletter and social media posts publicizing the events and highlighting the work of the speakers invited;

● Manage and execute the online conversation series with thorough advance technical checks to ensure all guests are prepared and comfortable;

● Manage the negotiation and timely payment of speaker fees;

● Research and compile a list of organizations and individuals to invite through a direct-mailing campaign and manage invitations and sign-ups;

● Introduce speakers at the start of each event and moderate questions during interactive sessions;

● Manage event registration as well as audience communication, and provide timely responses to questions;

● Complete a final report at the end of the project tracking successes, challenges and areas for improvement.


3-5 years of professional experience in the nonprofit development field, and a proven record of organizing conferences on similar topics; experience working for nonprofit(s) of similar scope and size as the Silk Road Institute is a plus;

● Experience researching and securing guests for conferences/seminars;.

● Extensive knowledge of, and connections in, the Canadian non-profit community, particularly with organizations and community spaces that serve refugees and newcomers;

● Excellent communication skills, both written and oral; High level of comfort communicating with speakers and providing support and suggestions on relevant conversation topics;

● High energy and passion for the Silk Road Institute’s mission and goals is essential;

● Strong organizational and time management skills with exceptional attention to detail.

Application Submission:

Submit the following documents to with the subject heading ‘Forum Facilitator’ before the application deadline:

1. CV

2. Cover Letter

3. Names of 3 References

Application Deadline: Thu Feb 25, 11:59pm

We thank all applicants but only short-listed candidates selected for an interview will be contacted. All applications will be held in strict confidence. Silk Road Institute invites applications from all qualified individuals, but will prioritize applications from members of racialized groups/visible minorities, women, Indigenous persons, persons of any sexual orientation, and persons of any gender identity or gender expression.